# Career Opportunities at PT Duta Marine: Site Secretary Vacancy
Navigating a career within the dynamic maritime, offshore, and oil and gas sectors requires precision, adaptability, and sharp administrative expertise. PT Duta Marine, a prominent private limited company in Indonesia, stands at the forefront of this industry. Known for delivering fully integrated operational and maintenance solutions for complex marine assets—including FSO, FPSO, FPU, MOPU, FSRU, LNG carriers, AHTS, and tugboats—the organization maintains a stellar reputation for excellence in offshore conversions, installations, and asset management.
To sustain our high operational standards across all project locations, we are actively seeking a dedicated professional to join our team. If you possess exceptional organizational capabilities and a meticulous eye for detail, the Site Secretary position offers a compelling platform to advance your career in a high-impact environment.
## Required Skills and Qualifications
To thrive in our fast-paced operational sites, candidates must demonstrate a robust blend of academic grounding, technical proficiency, and interpersonal grace. We look for individuals who meet the following criteria:
* Educational Background: A bachelor’s degree in Business Administration, Secretarial Science, or a closely related discipline from an accredited institution.
* Software Competency: Advanced proficiency in the Microsoft Office suite (Excel, Word, PowerPoint) alongside a strong familiarity with digital document management platforms.
* Communication Mastery: Exceptional verbal and written communication skills in both the local language and English, enabling the seamless drafting of official correspondence and reports.
* Organizational Agility: The innate ability to juggle multiple site-level tasks simultaneously, adhere to rigorous reporting deadlines, and maintain composure under high-pressure conditions.
* Professional Integrity: Uncompromising discretion and a high degree of confidentiality when managing sensitive project data, contractor agreements, and personnel records.
## Key Responsibilities of the Site Secretary
As the central administrative anchor for our site operations, your daily duties will directly contribute to workflow efficiency and project continuity. The core responsibilities encompass:
1. Correspondence and Communication Management
* Handle incoming and outgoing telephone calls, screen and direct inquiries appropriately, and manage official email correspondence, physical mail, and inter-site memos.
2. Document and Record Control
* Type, format, and systematically archive vital site reports, daily operational logs, formal meeting minutes, and essential safety documentation.
3. Schedule and Meeting Coordination
* Organize site progress meetings, reserve conference facilities, and meticulously manage the project manager’s calendar to prevent scheduling conflicts.
4. Reception and Visitor Relations
* Welcome incoming clients, regulatory inspectors, and subcontractors with professionalism, oversee site visitor registration, and coordinate the issuance of appropriate safety and access passes.
5. Office and Supply Administration
* Monitor inventory levels for administrative stationery, Personal Protective Equipment (PPE) documentation forms, and general pantry supplies, initiating procurement orders as necessary.
6. Logistics and Travel Support
* Facilitate local transportation arrangements, coordinate business travel itineraries, and assist with the seamless organization of site-level events and briefings.
## Why Join PT Duta Marine?
Working with PT Duta Marine places you at the intersection of maritime engineering and energy logistics. We foster an inclusive, growth-oriented work culture that rewards dedication, encourages continuous professional development, and prioritizes safety above all else. By stepping into the Site Secretary role, you become an indispensable pillar of our operational success, gaining invaluable exposure to large-scale offshore and oil and gas ventures.
If you are ready to elevate your administrative career within an industry leader, submit your comprehensive application today and become an integral part of our journey toward maritime excellence.